You have a system. So why are people still retyping data?
I help companies cut manual work and put their processes in order. I connect the tools, the data and the AI you already have — without starting from replacing the whole system.
An example from a trading company — the same items retyped into Excel, into the system and finally into the report.
| Ticket | Client | Status |
|---|---|---|
| PO-1025 | Nova sp. z o.o. | In progress |
| ZG-4821 | Alfa S.A. | Pending |
| ZL-7802 | Beta Hurt | Done |
Four things nobody reports
None of them is a breakdown — which is why they can stay for years and nobody counts them.
The same information three times
Once in an e-mail, once in the system, once in a spreadsheet for the report. Nobody reports it, because “that is how it is done”.
Only one person knows the status
The order is in the system, but to learn where it actually stands you still have to ask one particular person.
The spreadsheet meant to be temporary
Today it has a dozen tabs, a caretaker of its own and formulas nobody dares to touch.
One holiday stops the work
When one person is away, part of the work stops — because only they knew how it was done.
You do not have to take all of it at once — and usually it is not worth it. We start with the one place that costs the most.
The same data, retyped three times
An example from a trading company. Nothing here is broken: every tool does its job, none of them talks to the next one.
Today
-
Customer e-mailthe enquiry sits in the message bodyretyped by hand
-
Price list in Excelitems retyped to calculate the priceretyped by hand
-
Sales systemthe same items retyped a second timeretyped by hand
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Reporting sheetand a third time, at the end of the month
After the fix
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Customer e-mailarrives exactly as it does todaydata moves on its own
-
One place for the dataitems land here oncedata moves on its own
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Sales systemreceives them readydata moves on its own
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Reportbuilds itself from what is already there
People stay where something has to be judged and approved. They disappear from the places where they only moved data from one window to another.
One process, not the whole company at once
Not with picking a tool and not with replacing the system. With the one place that costs you the most manual work today.
A conversation about one process
A free consultation (30 min) and a working prototype within 24 h — 0 PLN, no strings. We walk through one process: what happens in it, where it stalls and how many times the same data gets retyped.
Result: A recommended scope — including the answer “this is not worth building”.
One improvement, quoted on its own
Scope, price and the way we will verify the effect go in writing before anything is built. We fix a fragment of the process, not the whole company at once.
Result: A working fragment of the process and an acceptance criterion you can actually check.
Next steps, month by month
Only after the first result. Choosing the next priorities, coordinating the people who build, checking whether the change really helps, and making sure new tools fit the whole.
Result: A fixed monthly scope instead of yet another project from scratch.
Monthly care packages and their prices are published in the pricing page — the same ones we use after implementations. See care pricing
Work out your side of the sum first
A price only means something next to the number it is meant to replace. Below is the sum on typical assumptions — you fill in your own in step 2, before anything starts.
- Manual work today
- 2 people × 6 h a week
- Over a year
- about 600 hours
- What those hours cost
- about 45,000 zł a year
- Rollout — Foundation package
- from 14,900 zł
On that sum the rollout pays for itself in 4–6 months — and that is the cautious reading, because we deliberately cut the effect by 30%.
An estimate at 75 zł per working hour. This is not a promised outcome but a sum we work through with you on your own numbers — and write into the contract as the baseline for settling up.
When I advise against it
If nobody in the company can describe the process without “it depends”, there is nothing to improve yet — the first step is mapping the process, not buying anything. I also advise against it when the case covers a handful of documents a month: keeping such a solution alive costs more than the work it removes. I will say so on the call, before I send any quote.
What business owners ask
Does this mean we have to replace our system?
What does it cost?
Does it have to involve AI?
We do not want yet another tool to operate.
Do you work remotely or on site?
Let's talk about one process
Write down what is done by hand at your company. I reply within one working day — with questions or with a proposed time.
Mateusz KozłowskiBusiness and AI solutions architectThe call makes sense if:
- You already run a system, yet part of the work still goes through Excel, e-mail and the phone.
- Something repeats every week and nobody has the time to deal with it.
- You want to know what is worth improving — including what is not worth building.
We work online; on-site meetings by arrangement — Słupsk, Koszalin, the Tricity area, Szczecin and around.
„Processing an order took us 40 minutes. Now it's 5 minutes — and that's exactly how it should work.”
„I love it. It's clear, straightforward and easy to read.”
„I'm impressed by how it works. Knowing something will work and doing it live are two different things — so great job, really.”
„Last month this took me 3 hours; today I'll do it in 5 minutes.”
„It's making us money I couldn't even see a week ago.”
„The vision is beautiful. I can't wait — this project really excites me.”
Prefer to talk right away?
Call or pick a slot in the calendar — the form is not the only way in.
Let's work out what today's process costs you
A 30-minute call, and within 24 h a working prototype of your solution. No technical jargon, no hidden costs and no commitment to anything beyond it.
Book a free consultation- A free 30-minute consultation — we name the most expensive bottleneck
- A working prototype in 24 h — you see the solution before ordering anything
- A fixed-price quote in writing — after the prototype, with no surprises later